How much wine do I need for 125 guests?

You need 89 bottles of wine for 125 guests at a corporate event. This provides 383 total servings with a 15% buffer to ensure you don't run out.

How much wine per person for a corporate event?

Plan for 3.1 servings of wine per person at a corporate event. This accounts for the fact that not everyone drinks alcohol and consumption naturally slows as the event progresses.

How many servings are in a bottle of wine?

One bottle of wine contains 5 servings. For 125 guests, you'll need 89 bottles to provide 383 total servings.

What percentage of guests will drink wine at a corporate event?

At a corporate event with 125 guests, approximately 88 guests (70%) will actively drink. Our formula accounts for this when calculating the 89 bottles you need.

Should I buy extra wine as a buffer?

Yes! Our calculation of 89 bottles already includes a 15% buffer (12 extra bottles). This ensures you won't run out even if some guests drink more than average. It's always better to have leftovers than to run short.

How long will 89 bottles of wine last for 125 guests?

89 bottles of wine will last approximately 3 hours for 125 guests at a corporate event. This calculation factors in the natural slowdown of consumption as the event progresses.

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How Much Wine for a 125 Guest Corporate Event?

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bottles of wine

For a 125-guest corporate event lasting 3 hours

15% buffer included

383

Total servings

3.1

Per person

+12

Buffer bottles

How We Calculated This

Our bartender-tested formula, step by step

Estimate actual drinkers

125 guests × 70% drinking rate

= 88 drinkers

At large events, about 70% of guests typically drink alcohol.

Calculate base consumption

88 drinkers × 1.5 drinks/hour × 3 hours

= 396 base drinks

Industry standard is 1.5 drinks per person per hour for a 3-hour event.

Apply consumption decay

Adjusted for drinking slowdown over time (decay factor: 2.65)

= 350 adjusted drinks

People drink faster in the first hour and slow down as the event progresses.

Apply corporate event modifier

× 1.1 (+10% for wine)

= 383 wine servings needed

Corporate Events typically consume 10% more wine than average.

Convert to bottles

383 servings ÷ 5 servings per bottle

= 76.6 bottles (raw)

Each bottle of wine provides 5 servings.

Add 15% buffer & round up

76.6 × 1.15 = 88.1, rounded up

= 89 bottles

Always round up and add a buffer. Running out is worse than having leftovers!

* Why trust this formula?

Based on industry standards and refined by bartenders with 30+ years of experience. We factor in consumption decay (people drink less as events progress) and real-world drinking percentages.

📊 Quick Reference: Wine by Guest Count

Guests	Wine Needed	Total Servings
25 guests	18 bottles	77 servings
50 guests	36 bottles	153 servings
75 guests	54 bottles	230 servings
100 guests	72 bottles	306 servings
150 guests	107 bottles	460 servings
200 guests	143 bottles	613 servings

* All calculations include a 15% buffer. Amounts for corporate event.

Your Shopping List

Everything you need, plus essentials you might forget

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Wine

The main event

bottles

Don't forget these

Wine opener/corkscrew (Have a backup!)

2 pieces
Buy
Wine glasses (or plastic) (2 per drinker for variety)

176 glasses
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Pro Tips for Your Corporate Event

Insider advice from experienced bartenders

💡

Most corporate guests self-limit to 2 drinks max - don't over-order.

⏰

Wine outsells beer 3:1 at corporate events - flip your usual ratio.

🎯

40% of corporate guests leave within 90 minutes - peak consumption is minutes 15-60.

🧊

Weekday events consume 35% less than Friday events.

✨

Always have premium non-alcoholic options prominently displayed.

🛒 Buying Guide

Focus on quality over quantity for corporate events. Stock premium wines and craft options rather than bulk quantities. Have elegant non-alcoholic options visible - many professionals choose not to drink at work functions. A sophisticated sparkling water with citrus is always appreciated.

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